EXHIBITOR RESOURCES
EXHIBITOR NEWS
The trade show floor is officially full! It is now waitlist only.
Thank you to all who are participating.
We look forward to seeing everyone in October!
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Exhibiting at CGC
The Canadian Greenhouse Conference is an annual
2-day gathering for commercial greenhouse flowers, vegetables,
cannabis, berry, and nursery growers, This conference attracts
growers from across North America, gathers experts from
around the world, and showcases innovative production techniques, research, products, and technology.
TRADE SHOW DETAILS
Trade Show Hours
Move In
Monday, October 6 | 12 pm
Tuesday, October 7 | 9 am
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Exhibit Hall Hours
Wednesday, October 8 | 9 am - 4 pm
Thursday, October 9 | 9 am - 4 pm
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Happy Hour
Wednesday, October 8 | 4 pm - 6:00 pm
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The Gathering
Wednesday, October 8 | 6:30 pm
Move Out
Thursday, October 9 | 4 pm
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Booth Cost
1 booth = 10’ x 10’
‘Early Bird’ Price - $1550 + 13% HST per booth until March 15, 2025.
$1850 + 13% HST per booth after March 15, 2025.
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Booth Space Includes:
• Booth Carpeting
• Pipes & drapery
• Free drayage during move-in & move-out.
• Carpeting in aisles
• 4 all-access exhibitor passes per booth to a maximum of 8 per exhibiting company
• Free parking all 3 days of the conference
• Move-in Day - Complimentary coffee & muffins + Complimentary sandwiches & cold drinks at lunch
• Contact information listings in the Show Guide
REGISTRATION
• The NFCC is a state-of-the art facility with 82,000 square feet of exhibit space.
• Booth location is determined by the committee. You may indicate a preference during the online registration. Committee decisions are final. Returning exhibitors registered by the early bird pricing deadline have priority to have a booth.
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How to Register
Convenient online Registration. Easy access, immediate email confirmation, and payment receipt.
Online registration is compulsory. No forms will be distributed or accepted.
Use of Space: Trade Show Booth Guidelines
Contact Trade Show Manager, Carol Pupo at 905-892-9851 with any exhibitor questions
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REMINDERS
Soliciting/Suitcasing
Direct sales are limited to exhibitors only. The CGC takes this seriously and any non-exhibitors found soliciting business on the tradeshow floor will be asked to leave the premises immediately. This protects the investment made by our valued industry partners and the integrity of the Canadian Greenhouse Conference.
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Exhibitor Warnings
If you are being contacted by companies claiming to be acting on behalf of the CGC to book hotel rooms, exhibit space, or provide attendee contact information - this is fraudulent activity. The CGC does not engage third-party companies to book hotel rooms or exhibit space, nor do we rent or sell attendee contact information.
Photography/Video
CGC reserves the right to take photographs and video footage of our convention for our own records, publicity, and promotional purposes. In consideration of admission to the Canadian Greenhouse Conference, the attendee or exhibitor hereby gives permission in perpetuity to reproduce, copy, publish, or otherwise use his/her likeness and/or voice, whether in electronic or print media, as taken from the event or any material based upon or derived there-from, or to refrain from so doing, in whole or in part, throughout the world. Professional videography by attendees and exhibitors is not permitted unless it is pre-authorized by CGC.
Harassment/Discrimination
We are committed to providing a safe space for all attendees. Harassment and discrimination of any kind will not be tolerated at the Canadian Greenhouse Conference and will result in immediate removal from the convention centre and a permanent ban from all future CGC events. We encourage anyone who experiences or witnesses any acts of harassment or discrimination to report it to the CGC Show Office in the registration area.

2025 EXHIBITOR DOCUMENTS
Important reference documents for exhibitor preparation.
Free parking at the Niagara Falls Convention Centre
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USE OF SPACE: Trade Show Booth Guidelines
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CURRENT TRADE SHOW FLOOR PLAN - Booth location is determined by the committee. Those decisions are final.
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2025 SERVICE PARTNERS LIST - order forms below
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2025 CBSA Letter of Recognition (Customs Letter) - contact Carol Pupo: carol@canadiangreenhouseconference.com
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Conexsys - Lead Retrieval Order Form (Badge Scanners) - early bird pricing ends September 19, 2025. Call: 1-800-661-5319. | Email: order_ca@conexsys.com.
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You can also order online at https://order.conexsys.com/ with event code: event code: CGC25
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Exhibitor Insurance - Insurance Requirements, order forms or link through www.exhibitorinsurance.com
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Stagevision - sign / banner hanging & AV Rental - 15% discount if booked before September 5th.
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Rigging Form - https://form.jotform.com/243364763661058
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Exhibitor Order Form - https://form.jotform.com/243364763661058
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GES Exhibitor Services - show decorator, carpet under padding, furniture, booth design, customs, transportation - order online at https://ordering.ges.com/CA-00068792
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Niagara Falls Convention Centre - F&B sample authorization and the Motorized vehicle agreement
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Niagara Falls Convention Centre Services - order forms for electrical, food, janitorial, internet, etc. go to: https://fallsconventions.com/exhibit#exhibitor-services click on the ONLINE ORDER SYSTEM, scroll down & select Canadian Greenhouse Conference and Tradeshow 2025. Go to Store to request your services. Those who have ordered online before will use the same account. If new to online ordering, you will have to register.
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Electrical Safety Regulations​​​
PAYMENT DETAILS
Payment
• Visa and Mastercard payments are accepted online.
• To inquire about alternate payment methods - Cheque, American Express, International Wire Transfer, electronic transfers - contact Carol Pupo by phone 905-892-9851 or by email Carol@CanadianGreenhouseConference.com
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Cancellation
No refunds for booth cancellations received after August 1, 2025. Prior to August 1st, a $200.00 per booth administration fee will be deducted from the refund.
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Sponsorship & Advertising Opportunities
CGC publishes the only official Show Guide magazine of the convention, distributing both a printed and digital version to all attendees. The publication is a must-have for attendees and includes the complete educational session schedule, speaker bios, trade show floorplan and a host of interesting industry articles. Visit the Advertising & Marketing Opportunities page for more information.
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Parking
The CGC provides FREE parking at the Niagara Falls Convention Centre on Tuesday, Wednesday, and Thursday. Large truck parking is also available. See the Exhibitor Manual for details. Vehicles parked illegally will be subject to penalty as per posted signs by the Niagara Falls Convention Centre. Please note there is no parking in the Loading Dock area. Overflow parking is available off-site should the convention centre parking lot become full. Please follow the parking lot attendant’s directions.
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Happy Hour
Join us at our signature event on Day 1 from 4:00 pm - 6:00 pm. The event features live entertainment, Ontario wines and craft beers, food, and great conversation. Click here or visit the reception page.